Manage your calendars and events

You can connect multiple Google Calendar accounts to Notion Calendar. Connected accounts and their calendars are listed in the left sidebar of Notion Calendar. You can collapse accounts, reorder them, and reorder calendars within them.

To add another Google Calendar account to Notion Calendar, go to Settings → Calendars and select Connect next to Add Google Calendar account.

You can remove any Google Calendar account from Notion Calendar except your primary Google account. To do this, go to Settings → Calendars. Next to the calendar you want to remove, select Disconnect.

Want to change your primary Google account? Follow the instructions here →

Notion Calendar defaults to a calendar when you create new events. To set a default calendar, go to Settings → Calendars → Default calendar and pick the calendar you want to set as your default — this can be a Notion database, too! On desktop, you can also set a default calendar by clicking the square next to a calendar’s name in the left sidebar.

If you want to hide a calendar, select 👁️ next to its name. This will take all events on that calendar away from view and the icon will have a strikethrough. To show a calendar, select 👁️ again.

On desktop or web, select a calendar, then enter a new name or select a new color.

To create an event in Notion Calendar, select a time slot in your calendar, then enter details for your event. If there are participants other than yourself, you can select Send invite to invite them. If you want to create a focus or out of office block, open the dropdown next to Event and choose your desired event type.

If you’re on mobile, select + at the bottom right of the app, then enter details for your event. To finish, select Done, or Send invite if you’ve added other participants.

Create multiple-day events with start and end times

To create multiple-day events with time details, select a time slot in your calendar, then drag it across the days the event will span. Once the event is created, you can enter start and end times for it.

To respond to a calendar invite, right-click the event on desktop or select the event on mobile, then select your RSVP status.

If you’re the event organizer, your RSVP status will automatically be Yes. To change your status, select the arrows next to your name in the event details on desktop. On mobile, select the event, then select a new RSVP status.

To add or remove the location for an event, select the event and edit the Location field in the right context panel.

Select an event. Then, in the right context panel, show your status as Busy or Free. You can also make your event’s details visible to others by making them Public, or only to yourself and other participants by making them Private.

In Notion Calendar, there are three kinds of events: Event, Focus time, or Out of office. You can change your event type at any time using Notion Calendar on desktop or web. To change your event type, click on the event, open the dropdown next to the event type, and choose your desired event type.

Select an event, then select ••• at the top right of the right context panel → Email participants. This will open a mailto: link.

On Mac, this defaults to the Mail app. To change this:

• Open the Mail app.

• Go to Settings....

• Open the dropdown next to Default email reader and select your preferred email client.

To update to Gmail in Chrome:

• Go to Gmail.

• Click the two diamonds in the URL bar. If you don’t see this, enter chrome://settings/handlers into your URL bar and allow Gmail handle protocols, then try again.

• Select Allow.

Select an event, then add a participant to it from the right context panel. Then, select ••• next to their name → Mark optional.

Because Notion Calendar brings all of your commitments together in one place, it’s easy to move an event from one calendar to another. To do this:

• Select an event.

• In the right context panel, click on the name of the current calendar

• In the dropdown, select a new calendar for the event.

You can take action on multiple events at a time. These include changing their color or blocking them on another calendar. To do this:

• Hold shift while using Notion Calendar on desktop or web, then select multiple events.

• Right-click, then select the action you want to take.

You can also shift multiple events over on your calendar. To do this:

• Hold shift while using Notion Calendar on desktop or web, then select multiple events.

• Drag the events to their desired time slots. They’ll all move together.